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Change a Business

1. Change Business Address

  • Update your business location with the appropriate registration authorities, either with the Ontario Business Registry or the federal government, depending on your incorporation status.

2. Change Owners’ Address

  • If the business owner or shareholders have a change of address, update it with the Ontario Business Registry or Canada Revenue Agency (CRA).

3. Change Business Activity

  • If your business activities have changed, amend your business description in your registration documents and update your CRA business accounts.

4. Add/Remove Partner (Partnership)

  • If your business is a partnership, adding or removing a partner requires updating the partnership agreement, registering any changes with the relevant authorities, and filing necessary documents with the provincial or federal government.

5. Change Incorporated Company

  • To change your incorporation details, file articles of amendment with the Ontario Business Registry or the federal government, depending on whether you’re provincially or federally incorporated.

6. Ontario Initial Notice

  • This document is filed when a business is first established in Ontario. If changing the business structure, an initial notice may be required to update the business records.

7. Ontario Notice of Change

  • File an Ontario Notice of Change when there are updates to directors, officers, registered address, business activities, or other corporate details.

8. Ontario’s Annual Return

  • Corporations in Ontario must file an annual return to maintain good standing with the Ontario Business Registry, even if no significant changes have occurred.

9. Federal Notice of Change

  • File a federal Notice of Change to update records related to federally incorporated businesses, including changes to address, directors, business activities, etc.

10. Federal Annual Return

  • Federally incorporated businesses must file an annual return with Corporations Canada to maintain good standing, including key corporate information such as directors and officers.

11. Change Corporate Name or Structure

  • To change your corporate name or legal structure, file Articles of Amendment (provincial or federal), and pay required fees. A business structure change may involve dissolution and re-incorporation.

12. Ontario Corporate Amendment

  • A formal procedure to amend an Ontario corporation’s structure, activities, or other details, filed with the Ontario Business Registry.

13. Ontario Not-for-Profit Change

  • Not-for-profit organizations must notify the Ontario Business Registry of any structural or operational changes, such as address, directors, or mandate.

14. Federal Corporate Amendment

  • Federally incorporated businesses must submit Articles of Amendment to make changes to their name, structure, or operations.

15. Change of Business Type

  • Converting your business (e.g., sole proprietorship to corporation or partnership) or changing the type (e.g., general corporation to non-profit) requires specific filings and registrations.

16. Change of Fiscal Year-End

  • Changing your corporation’s fiscal year-end date requires filing an amendment with the relevant authorities (provincial or federal), with potential tax implications.

17. Change of Shareholder(s)

  • If there’s a change in shareholders (e.g., transferring shares or adding new ones), updates need to be made to corporate records and share certificates.

18. Dissolution or Liquidation

  • If you are closing or liquidating your business, file dissolution papers with the appropriate authorities (corporation, partnership, or non-profit).

19. Transfer of Ownership or Sale of Business

  • When selling or transferring business ownership, follow specific steps such as asset transfer, notifying relevant authorities, and completing tax filings.

20. Reinstating a Suspended or Dissolved Business

  • If a business is suspended or dissolved, you may be able to reinstate it by applying to restore its good standing, depending on the situation and jurisdiction.

21. Amending Articles of Incorporation

  • If there are changes to a corporation’s objectives, share capital, or corporate structure, amend the Articles of Incorporation.

22. Business Name Registration (DBA – Doing Business As)

  • If your incorporated business wants to operate under a different name, register a trade name or “doing business as” (DBA) name.

23. Update of Directors and Officers

    If there are changes to the board of directors or corporate officers, file notices and update corporate records accordingly.

24. Update or Transfer of Intellectual Property (IP)

  • If transferring ownership of intellectual property (e.g., patents, trademarks, copyrights), it must be recorded with the relevant government office.

25. Business Continuation or Continuance

  • If moving your business from one jurisdiction to another (e.g., provincial to federal), file for continuance and meet legal requirements.

26. Business Reorganization or Restructuring

  • If restructuring, splitting, or merging with another company, legal filings such as Articles of Amendment and agreements will be required.

27. Changes in Taxation Status

  • If your business qualifies for different tax status (e.g., HST exemption, charitable organization status), update your CRA records and reapply for the relevant tax programs or benefits.

28. Change in Industry Classification

  • If your business changes its industry or NAICS code, update relevant government filings and licenses.
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